MEMORANDUM

2. Printed design at the top of an office memorandum that shows the office identity.
3. A short written note to help the memory; inter office communication in police service.
5. Pathways for routing correspondence (often shown when memo is forwarded).
8. An administrative line that shows the message is sent under the chief’s authority.
9. Notation indicating which offices received a copy of the memo.
11. A short formal account or statement; sometimes memos request this.
14. Also called the office symbol; placed near the margin to identify correspondence.
16. Indicates when the memorandum was written.
19. Notation indicating other offices that received a copy.
20. The ending portion with authority line, signature, enclosure list and copies notation.
21. Shortened forms used sparingly inside internal police memoranda.
23. Supplementary documents sent along with the memorandum.
24. Another name for the file reference; appears two spaces below the letterhead.

1. The phrase used above the addressee when sending to a superior.
4. A distinct section or division of the body of the memo.
6. Typed and signed name block indicating who wrote or authorized the memo.
7. Memo direction from top ranks to lower ranks (directive style).
8. The sender of the memorandum (the one who writes FROM).
10. Line used when addressing a memo to a specific person or unit for quicker action.
12. Part of the memo that contains date, subject, thru channels, and addressee.
13. The numbering shown on pages after the first (centered 1 inch from bottom).
15. A typing style where the first letter of rank/title aligns under the first letter of the signature.
17. The main message portion of the memorandum.
18. The memorandum’s meaning in simple terms: “Note to help the ______.”
22. Short phrase (under 10 words) that tells what the memo is about.