Records Management Crossword

5. Converting paper documents into digital documents. Approval is required to destroy the paper documents
7. The minimum amount of time required to retain a record series
9. Records that have historic and/or enduring value and kept indefinitely
11. Date associated with the event that triggers start of retention period
12. Employee who is appointed to help manage and retain records for their program, administration, or division
14. The process to destroy records and maintain data in the agency
15. Official location where programs store their documents
16. Documents that are short-term, temporary, informational use and not a vital part of an administrative or operational function
17. Form that lists and describes the records content of boxes sent to the records center

1. Any manner or method of changing the custody, location, or physical state of records and includes transfer, scanning and destruction
2. May consist of a single type of document or a number of different types of documents that are filed together as related to a specific function
3. Number assigned to a record series that established the retention period and gives the agency authority to transfer or destroy the records when they have met the end of their retention
4. Software programs automatically create this in electronic records
6. The division within the office of the Secretary of State that manages the State Records Center, Records Management and the State Archives
8. Records that are vital in an emergency and necessary for the re-establishment of normal operations
10. Provides secure storage for paper records that must be available for administrative, audit, legal or fiscal reasons for a specified period
13. Only person who can authorize destruction of agency records