Across
- 3. Records ________ refers to the control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition
- 4. The place where CPRA's final records are stored and maintained
- 8. CPRA's public facing document portal
- 10. Information such as title, date, and document type that describes records
- 11. The movement of records from one location to another; usually from CPRA to LA State Archives
- 12. Documents, like drafts, notes, or calculations, that are used in the process of creating a final record and remain on shared drives
- 15. The span of time a record from its creation or receipt, through its useful life, to its final disposition
- 16. Information that can be used to identify an individual, such as ssn, date of birth, and financial information
- 17. Records needed for a short time that can be acted upon and then destroyed
Down
- 1. The total period for which a record must be kept
- 2. The Records ________ is responsible for overseeing the agency's records management program
- 5. Identification and evaluation of the records possessed by an organization; used to create a retention schedule
- 6. The final stage in a record's lifecycle in which it is securely destroyed or transferred to archival storage
- 7. Process of transferring records from one hardware or software configuration to another without changing the content of the records
- 9. State entities are required to keep a state-approved retention _______ that determines for how long records must legally be kept
- 13. Information created, received, and maintained as evidence and as an asset by an organization or person
- 14. A group of identical or related records that are normally used and filed as a unit and that are evaluated as a unit for retention scheduling purposes.