Across
- 5. Converting paper documents into digital documents. approval is required to destroy the paper documents
- 7. The minimum amount of time required to retain a record series
- 9. Records that have historic and/or enduring value and kept indefinitely
- 11. Date associated with the event that triggers start of retention period
- 12. Employee who is appointed to help manage and retain records for their program, administration, or division
- 14. The process to destroy records and maintain data in the agency
- 15. Official location where programs store their documents
- 16. Documents that are short-term, temporary, informational use and not a vital part of an administrative or operational function
- 17. Form that lists and describes the records content of boxes sent to the records center
Down
- 1. Any manner or method of changing the custody, location, or physical state of records and includes transfer, scanning and destruction
- 2. May consist of a single type of document or a number of different types of documents that are filed together as related to a specific function
- 3. Number assigned to a record series that established the retention period and gives the agency authority to transfer or destroy the records when they have met the end of their retention
- 4. Software programs automatically create this in electronic records
- 6. The division within the office of the Secretary of State that manages the State Records Center, Records Management and the State Archives
- 8. Records that are vital in an emergency and necessary for the re-establishment of normal operations
- 10. Provides secure storage for paper records that must be available for administrative, audit, legal or fiscal reasons for a specified period
- 13. Only person who can authorize destruction of agency records